How to Get Started with Dukatools - The Full User Guide

Getting Started with Dukatools

Welcome to Dukatools! We have made it easy to digitize your business operations. This guide will walk you through creating your account and setting up your shop so you can start selling immediately.

1. Creating Your Account

We have streamlined the registration process to get your business online in minutes.

Step 1: Start the Process

1. Visit the Dukatools Website.
2. Click the Get Started button on the homepage.

Step 2: Business Profile Setup

First, tell us about the business you are running.

1. Business Name: Enter the official name of your shop or company.
2. Location: Enter where your business is physically located (e.g., "Eldoret CBD").
3. Phone Number: Enter your business contact number.
4. Click Next to proceed.

Step 3: User Account Details

Next, create your personal login credentials to manage the business.

1. Email Address: Enter a valid email address you have access to.
2. Password: Create a secure password (minimum 8 characters).
3. Confirm Password: Re-enter your password to ensure it matches.
4. Click Register to complete the process.

Quick Tip: You can also choose "Sign up with Google" to register instantly using your existing Google account.

2. Setting Up Your Inventory

Once logged in, the first step is to populate your shop with items so you can start selling.

How to Add a Product

1. Navigate to the Products section in your dashboard.
2. Click the Add Product button.
3. Fill in the product details:
   • Name: The name of the item (e.g., "Men's Official Shoes").
   • Selling Price: The price you sell it for.
   • Buying Price: The price you bought it for (to calculate profit).
   • Quantity: How many items you currently have in stock.
4. Click Save Product.

3. Recording Sales (POS)

Use the Point of Sale (POS) feature to record transactions when a customer buys something, and Dukatools updates your stock levels automatically.

How to Record a Sale

1. Open the POS or Sales tab.
2. Search for or select the product the customer is buying.
3. The item will be added to the Cart.
4. Click Checkout or Pay.
5. Select the Payment Method (Cash, M-PESA, Card, etc.).
6. Complete the transaction. The system will automatically deduct the item from your inventory, and update stock levels.

4. Managing Expenses

Keep track of money going out of your business to see your true profit.

How to Add an Expense

1. Go to the Expenses module.
2. Click Add Expense.
3. Enter the Title (e.g., "Shop Rent" or "Transport").
4. Enter the Amount spent.
5. Select the Date the expense was paid and the Payment method.
6. Click Save.

5. Managing Your Team

If you have staff, you can give them access to the system to record sales without seeing your sensitive admin settings.

How to Add an Employee

1. Navigate to the Team or Employees section.
2. Click Add Employee.
3. Enter their Name, Phone Number, and Role (e.g., Cashier or Salesperson).
4. Assign them to a specific Shop.
5. The employee will receive their login details to start working.

How to Add a New Shop (Branch)

If you expand your business, you can manage multiple locations under one account.

1. Go to Settings or Business Profile.
2. Select Branches.
3. Click Add Branch.
4. Enter the new shop's Name and Location.

6. Tracking Stock Levels

Dukatools helps you avoid running out of products.

How to Check Stock

1. Go to the Inventory or Stock dashboard.
2. View the Stock Level column to see remaining quantities.
3. Look for Low Stock Alerts to see items that need reordering.
4. Use the Stock Take feature to count physical items and reconcile them with the system records.